Archive for the ‘Tips and Tricks’ Category

Meditation Can Help You Lead a Healthier Life

Wednesday, February 20th, 2013

By Brian King, CNS Wellness Committee

PrintCorporate Network Services recently sponsored an” Introduction to Meditation” workshop as a Lunch and Learn session for company employees and customers at the CNS offices in Frederick, Maryland. More than a dozen people attended in person and via webcast. The Lunch and Learn was presented as part of the company’s wellness program called Your Wellness Counts.  The wellness program has helped CNS win accolades as being one of the healthiest companies in the Washington DC market and a Best Place to Work.

Meditation is a practice of increasing our awareness in the present moment. It’s a way of untangling the distractions in our minds so we can experience what’s already present in our lives. The group heard about some of the many benefits of meditation including stress reduction, coping with illness or health issues, a stronger sense of peace and calmness, and increasing overall well being through harmony of mind, body and spirit.

There are misconceptions about meditation, such as the belief that there are right and wrong ways to meditate, when in fact any way is good, and that the goal of meditation is to empty your mind of thoughts when it’s better to simply have the intention to let go of thoughts and allow them to be as they are.

There are two main styles of meditation. Concentrative meditation is done by focusing attention on an object like the breath, a short word or phrase, or a sound or sight like a candle flame. The other style of meditation presented was mindfulness which is simply bringing awareness to your experience in the present moment and giving gentle attention to whatever arises whether it is a thought, emotion or sensation.

Regardless of which style you choose, there are a few things to consider when meditating. The first is choosing a physical position or posture. Sitting is the most often used method whether it’s on the floor, a chair or on the sand by the ocean. Walking meditation is also popular as it lends itself to time spent outdoors enjoying nature. Another consideration when meditating is choosing an anchor point or mental technique. Possibilities include noticing the breath, silently reciting a word or a short phrase, or focusing on a specific sensory experience like watching the flame of a candle or listening to the sound of running water in a fountain. Also available as a mental technique is simply sitting in stillness and noticing what thoughts, feelings or sensations arise.

The third and possibly most important consideration is the intention you bring to a meditation practice. While there are many benefits to meditation, most will be realized through a regular practice when you bring an earnest desire to explore your experience as opposed to making meditation simply another item on your to do list. Meditation is a gift we give to ourselves. It is time we take out of our busy lives to connect with the experience of who we are. It isn’t something that will be effective while multi-tasking other day to day tasks. Another important part of the intention we bring is to let go of expectations and the judgment that comes up from wondering if we are doing it right. We aim to cultivate a passive and open attitude toward meditation as there is no wrong experience.

After discussing the ins and outs of meditation, the group was led in a guided meditation to try out some of their new found knowledge. Attendees enjoyed the experience and expressed interest in learning more and striking out on to meditate their own. If you want to learn as well, here are some resources I recommend.

Meditation Resources:

A guide to getting started with meditation

A similar guide with some perspective on the melding of yoga and meditation

Guided Meditation Audio downloads by Tara Brach:

A Guide to Formal Sitting Practice by Tara Brach:


Our Holiday Wish List

Saturday, December 8th, 2012

Black Friday and Cyber Monday have come and gone, but there is still plenty of shopping time this holiday season.  If you are short of ideas this season for your technical friends, here is a short list of what Corporate Network Services consultants hope to find under their tree this year!

Microsoft Surface.  You might already have an iPad, but once you pick this tablet up and play with it, you will want one!  Light and portable, it has a built in kick stand for movie watching and optional snap in keyboard covers to convert it to a laptop style computer.  It also has a two-way camera for Skyping or recording yourself, and several connectivity ports and slots; two features that are missing on the iPad.  Prices start at $499.  You can look at the Surface at Microsoft stores and kiosks at many local malls, including Pentagon City Mall, Tysons Corner Mall and Montgomery Mall in the DC area.  For details visit here.

Wii U.  The latest in the Wii family, the Wii U™ GamePad controller boasts a second window into the video game world. It incorporates a 6.2-inch, 16:9 aspect ratio LCD touch screen, as well as traditional button controls and two analog sticks.  The GamePad also includes motion control, a front-facing camera, a microphone, stereo speakers, rumble features, a sensor bar, a stylus, and support for Near Field Communication (NFC).  It can be played as a stand alone device or with your TV. Prices start at $300. For details visit here.

Sharp 90” LED  3D TV. The LC-90LE745U is the world’s largest LED TV with built-in WiFi.  Did you notice it’s 90”? That’s all we need to say!  The retail price is $11,000. When we win the lottery this will be our first purchase. For details visit here.

Almost anything from Think Geek.com. This is the place to shop for all the geeks on your list, whether they are fans of Star Trek, Minecraft, Dr. Who, or the steampunk design aesthetic.  For $30, we like the Pix & Stix Conductive Drumsticks and Guitar Pick Set, which lets you physically play the drums and guitar with Garage Band on your iPad. If it’s too hard to choose you can get gift certificates that start at $10 and go up to $250.

 

Happy holidays and happy shopping from Corporate Network Services!


Seven Tips for Protecting your IT Network and Personal Devices

Saturday, December 1st, 2012

Watch this video to see how you can protect your business network and personal devices from the threat posed by malware and hackers.  You’ll learn about setting smart passwords, firewalls, the value of updating software, and more. Clients of our managed services solution PROSuite don’t have to worry as much about these issues because we are keeping an eye on them, so please contact us at 301-948-8077 if you have concerns about the security of your own systems.

Seven Tips for Network Protection


Day 14 – Outlook 2013

Tuesday, October 2nd, 2012

It’s been a few days since I’ve been able to post an update. Sorry about that, but it’s been a bit busy and I’ve been in full on work mode. Today I want to write about Outlook 2013 and some of the cool new features, and a few that are driving me nuts!

First, the most awesome thing about Outlook 2013 is the redesign. While it still looks and feels like Outlook, there are new fonts and point sizes aimed at making information easier to find and manage.

Aside from the Mail view, the Calendar and People (or Contacts) have been updated as well. I think the calendar does a much better job with overlaid calendars and the pop-up windows for appointment details are great. People now uses the Social Media connector to bring in LinkedIn and Facebook contacts (in separate folders). It also offers a revamped address card view that takes a little getting used to, but overall is nice. I’d like to see them take this to the next level for click-to-dial from the card, but overall it’s a step in the right direction.

The last new feature I want to discuss also has me a bit annoyed. I’ve got a pretty large mailbox and my offline sync file tends to grow to around 20GB or so (file this under do as I say and not as I do). This takes up a good portion of my fancy 128 GB SSD hard drive (as I’m sure Microsoft figured would happen to many people). As a result, Outlook now gives you the option to change how much mail is downloaded. By default, this is set to 12 months, but you can change this anywhere from 1 month to All. Content outside of this timeframe is available on the server and there are links you can click to easily access that mail – except in the preview these links don’t always work! I’ve found that I live a lot in the past and not having these quickly accessible is a huge problem for me.

That said, I generally really like the new Outlook. Its fast, clean and to the point!


Day 3: What New Interface?

Friday, September 21st, 2012

There’s been a lot of hype about the “new Windows 8 UI” and I’ve already gone on the record saying that it’s pretty cool and really brings a lot to the table. However, over the past few days, I’ve found myself living inside the familiar desktop view – in fact I’ve only seen the new UI once in the past two days and that was because I rebooted. I think Microsoft has a lot of work to do to drive functions into that UI and while it’s great on a phone or a touch tablet, it’s not quite ready for prime time. That said, I need to give it more attention and tomorrow I will purposely try to live WITHOUT the desktop and see what happens.

Moving on to a discovery, I’ve been going a bit crazy trying to find the Control Panel. It seems that when I upgraded, Windows 8 got set for UK English and all my dates are DD/MM/YY format. After some digging, I’ve found (hidden in plain sight of course). There is a mouse/touch shortcut that appears at the bottom left hand corner of the screen where the Start Menu used to be (the shortcut is even called Start!). Its plain purpose is to toggle back to the new UI, but if you right click you get some magic!

From this context menu, you can open Control Panel, command prompts, file explorer and a host of other system management utilities.

Come back tomorrow to see how a day in the life of the new UI works out!


30 Days: Day 2 – Outlook 2013 Folder Sort

Wednesday, September 19th, 2012

Today’s been a busy day – in and out of meetings and I haven’t really had much of a chance to play with the new stuff, just basic working inside of Outlook. That’s when I noticed the awesomeness of Outlook 2013 folder list. I’m a folder guy, I have somewhere around 250 of them. One for each client, one for each employee, one of each vendor partner…you get the idea. Well, everything comes into the Inbox and is filed from there. I noticed that the folder list was all out of order. In Outlook 2010, it’s always alphabetized. Not so in 2013!

The folder list had defaulted to some other sort method (I forgot to figure it out) and then I noticed on the right-click context menu that I could “Sort SubFolders A to Z.” Then I noticed that I could drag and drop folder around to manually change the order!

For a folder guy like me, this is HUGE. I can move commonly used folders up, while moving those older and rarely used folders to the bottom faster than you can say productivity boost!

That all for today. Don’t forget to check back tomorrow!


30 Days with Windows 8 and Office 2013 Preview: Day 1

Tuesday, September 18th, 2012

I’ve decided it’s time to go all in with Windows 8 and Office 2013 Preview – and I’m going to blog about my experiences! These two pieces of software represent the future of PCs and I think it is in everyone’s best interests if I figure it out sooner rather than later. I’ve often said it takes 30 days to learn/get used to a new piece of software, and I expect nothing less from Windows 8 or Office 2013. With that in mind, I have upgraded all of my devices to the latest and the greatest and I am hoping for the best. Come along with me as we laugh, cry, scream, throw across the room, and generally get the hang on this new technology. We may even learn a few tips and tricks along the way.

I use two computers – a Samsung ultrabook at home and Dell laptop at the office and at client locations. I upgraded both of these to Windows 8 Pro and Office 2013 Pro Plus Preview. So far, I think I am right on the money with needing 30 days to figure this stuff out. The good news is that while Office 2013 has a ton of new features, the working are relatively similar. A great feature of Office is that it is built for the cloud – in fact, it has the ability to save data into a corporate SharePoint site or personal Skydrive site right out of the box.

So far, the real challenge has been Windows and the new interface. Neither of my machines are touch enabled, and so far I’ve not had a lot of luck translating the touch aspects to my mouse – but I have hope! There are also a tone of keyboard shortcuts to make the transition easier. For example, today I learned that touching the Windows key toggles between the traditional desktop and the new user interface.

My goal is to post a tip or trick every day. Keep reading for more features as I progress through the 30 days.


PROSuite by Corporate Network Services Aids in the Return of Stolen Computer

Saturday, July 7th, 2012

The PROSuite Detective, or How our CNS Managed Service Solution, PROSuite, Saved the Day!

A few months ago, an unfortunate PROSuite client experienced a break-in and had several computers stolen.  When the machines were reported stolen we set up our PROSuite tool to email us anytime a PROSuite agent was activated on them.  We received a few alerts from one computer shortly after it was stolen and passed along information to the police assigned to the case, but the lead went cold before the computer could be recovered.  Yesterday afternoon we received an alert stating that the machine was back online!  Using our PROSuite tool we were able to access the files on the machine without the illicit user’s knowledge. We found a credit card receipt on the desktop where the user had purchased antivirus software for the machine.  The receipt has the user’s name, address and phone number along with the last 4 numbers of their credit card and expiration date.  We passed that information along to the detective on the case who is now obtaining a warrant to search the house and recover the stolen property.  Hopefully our client will have their machine back within the next week or so!

Recovering stolen computers is another reason to use PROSuite managed services by Corporate Network Services, and to have us as your technology partner.  Is managed services right for your organization?  Call us to find out!


5 Ways to Work Efficiently in Excel

Saturday, April 7th, 2012

Microsoft Excel 2010 is a powerful software tool, but as a computer support company we have found that most people only know the basics of how to use it.  Here are some  lesser-known Excel tricks that can help you work more efficiently.

  1. Hiding Information: There might be an occasion when you would like to hide certain data when printing an Excel spreadsheet. For example, maybe your spreadsheet includes confidential salary information. Fortunately, you can tell Excel not to print certain rows or columns by hiding them before you hit print. To hide rows or columns, click the corresponding number or letter then right-click on a highlighted row or column and click the Hide option. You can then choose the Unhide option to bring these columns and rows back into view.
  2. Timestamping: Should you wish to attach a date to your spreadsheet, you can use the Timestamp feature. Just hold Ctrl as you press the semicolon key. If you would like the current date and time hold down the Ctrl and Shift keys while pressing the semicolon.
  3. A Better-Looking Spreadsheet: Give your spreadsheet a fresh look by employing Excel’s Themes option. You will find this in the Excel Ribbon, at the top. Click it, and you’ll be given a huge selection of fonts, and color schemes that you can try first and then apply to your spreadsheet. It’s also possible to design your own!
  4. Tracking Trends: The newest version of Excel includes a feature called Sparklines. By employing this feature, you can create small charts that show trends in information. For example, you could use Sparklines to instantly determine how many software bundles each of your company’s salespeople sold in the first half of 2011.
  5. Conditional Formatting: This feature allows formatting only in cells that meet the criteria that you choose. For instance you could chose to have any dollar amount over 1,000 be a specific color.  This helps you view and analyze data faster.

As a Microsoft Gold Partner, Corporate Network Services can help you get the most out of your software investments.  Let us know if you need any assistance!


Secure your data closet to protect your business

Monday, March 12th, 2012

We’ve talked a lot about data closets in this blog, and for good reason, they contain the backbone of your corporate IT services.  But we at Corporate Network Services have been concerned with something we have noticed at many customer sites—easy access to data closets. Why does this matter?  Because security threats and disasters don’t always come from tornadoes and hurricanes, they can also come from your own employees.

As a business owner, you hate to believe that employees might harm your company, but it’s true.  At one of our clients, two employees from two different locations got together to discuss how they could get around the content filter in the company’s network switch.  Maybe they wanted to buy concert tickets together on StubHub that Friday afternoon.  Maybe they wanted to look at baby pictures on Flickr.  Whatever it was, the company had already determined it didn’t want employees doing that since certain web sites were blocked.  What did these two employees do?  They took matters into their own hands.  They separately went into the data closet in their offices and physically pulled all the cables out of the firewall.  Problem solved, right?  WRONG!  This action of course took the network down! Not only were those two not able to buy tickets or look at pictures, no one was able to work.

Luckily, a CNS consultant was near one of the offices and fixed the cables within the hour.  The other office wasn’t repaired until Saturday morning (thus incurring over time charges).  Our client immediately installed locks on their server closet doors after this happened, and they instituted a new policy: any employee caught tampering with the company network will be dismissed.

How secure is your network from your employees?  If you’d like us to perform a security review for your company, let us know.