Author Archive

Meditation Can Help You Lead a Healthier Life

Wednesday, February 20th, 2013

By Brian King, CNS Wellness Committee

PrintCorporate Network Services recently sponsored an” Introduction to Meditation” workshop as a Lunch and Learn session for company employees and customers at the CNS offices in Frederick, Maryland. More than a dozen people attended in person and via webcast. The Lunch and Learn was presented as part of the company’s wellness program called Your Wellness Counts.  The wellness program has helped CNS win accolades as being one of the healthiest companies in the Washington DC market and a Best Place to Work.

Meditation is a practice of increasing our awareness in the present moment. It’s a way of untangling the distractions in our minds so we can experience what’s already present in our lives. The group heard about some of the many benefits of meditation including stress reduction, coping with illness or health issues, a stronger sense of peace and calmness, and increasing overall well being through harmony of mind, body and spirit.

There are misconceptions about meditation, such as the belief that there are right and wrong ways to meditate, when in fact any way is good, and that the goal of meditation is to empty your mind of thoughts when it’s better to simply have the intention to let go of thoughts and allow them to be as they are.

There are two main styles of meditation. Concentrative meditation is done by focusing attention on an object like the breath, a short word or phrase, or a sound or sight like a candle flame. The other style of meditation presented was mindfulness which is simply bringing awareness to your experience in the present moment and giving gentle attention to whatever arises whether it is a thought, emotion or sensation.

Regardless of which style you choose, there are a few things to consider when meditating. The first is choosing a physical position or posture. Sitting is the most often used method whether it’s on the floor, a chair or on the sand by the ocean. Walking meditation is also popular as it lends itself to time spent outdoors enjoying nature. Another consideration when meditating is choosing an anchor point or mental technique. Possibilities include noticing the breath, silently reciting a word or a short phrase, or focusing on a specific sensory experience like watching the flame of a candle or listening to the sound of running water in a fountain. Also available as a mental technique is simply sitting in stillness and noticing what thoughts, feelings or sensations arise.

The third and possibly most important consideration is the intention you bring to a meditation practice. While there are many benefits to meditation, most will be realized through a regular practice when you bring an earnest desire to explore your experience as opposed to making meditation simply another item on your to do list. Meditation is a gift we give to ourselves. It is time we take out of our busy lives to connect with the experience of who we are. It isn’t something that will be effective while multi-tasking other day to day tasks. Another important part of the intention we bring is to let go of expectations and the judgment that comes up from wondering if we are doing it right. We aim to cultivate a passive and open attitude toward meditation as there is no wrong experience.

After discussing the ins and outs of meditation, the group was led in a guided meditation to try out some of their new found knowledge. Attendees enjoyed the experience and expressed interest in learning more and striking out on to meditate their own. If you want to learn as well, here are some resources I recommend.

Meditation Resources:

A guide to getting started with meditation

A similar guide with some perspective on the melding of yoga and meditation

Guided Meditation Audio downloads by Tara Brach:

A Guide to Formal Sitting Practice by Tara Brach:


Our Holiday Wish List

Saturday, December 8th, 2012

Black Friday and Cyber Monday have come and gone, but there is still plenty of shopping time this holiday season.  If you are short of ideas this season for your technical friends, here is a short list of what Corporate Network Services consultants hope to find under their tree this year!

Microsoft Surface.  You might already have an iPad, but once you pick this tablet up and play with it, you will want one!  Light and portable, it has a built in kick stand for movie watching and optional snap in keyboard covers to convert it to a laptop style computer.  It also has a two-way camera for Skyping or recording yourself, and several connectivity ports and slots; two features that are missing on the iPad.  Prices start at $499.  You can look at the Surface at Microsoft stores and kiosks at many local malls, including Pentagon City Mall, Tysons Corner Mall and Montgomery Mall in the DC area.  For details visit here.

Wii U.  The latest in the Wii family, the Wii U™ GamePad controller boasts a second window into the video game world. It incorporates a 6.2-inch, 16:9 aspect ratio LCD touch screen, as well as traditional button controls and two analog sticks.  The GamePad also includes motion control, a front-facing camera, a microphone, stereo speakers, rumble features, a sensor bar, a stylus, and support for Near Field Communication (NFC).  It can be played as a stand alone device or with your TV. Prices start at $300. For details visit here.

Sharp 90” LED  3D TV. The LC-90LE745U is the world’s largest LED TV with built-in WiFi.  Did you notice it’s 90”? That’s all we need to say!  The retail price is $11,000. When we win the lottery this will be our first purchase. For details visit here.

Almost anything from Think Geek.com. This is the place to shop for all the geeks on your list, whether they are fans of Star Trek, Minecraft, Dr. Who, or the steampunk design aesthetic.  For $30, we like the Pix & Stix Conductive Drumsticks and Guitar Pick Set, which lets you physically play the drums and guitar with Garage Band on your iPad. If it’s too hard to choose you can get gift certificates that start at $10 and go up to $250.

 

Happy holidays and happy shopping from Corporate Network Services!


Seven Tips for Protecting your IT Network and Personal Devices

Saturday, December 1st, 2012

Watch this video to see how you can protect your business network and personal devices from the threat posed by malware and hackers.  You’ll learn about setting smart passwords, firewalls, the value of updating software, and more. Clients of our managed services solution PROSuite don’t have to worry as much about these issues because we are keeping an eye on them, so please contact us at 301-948-8077 if you have concerns about the security of your own systems.

Seven Tips for Network Protection


PROSuite by Corporate Network Services Aids in the Return of Stolen Computer

Saturday, July 7th, 2012

The PROSuite Detective, or How our CNS Managed Service Solution, PROSuite, Saved the Day!

A few months ago, an unfortunate PROSuite client experienced a break-in and had several computers stolen.  When the machines were reported stolen we set up our PROSuite tool to email us anytime a PROSuite agent was activated on them.  We received a few alerts from one computer shortly after it was stolen and passed along information to the police assigned to the case, but the lead went cold before the computer could be recovered.  Yesterday afternoon we received an alert stating that the machine was back online!  Using our PROSuite tool we were able to access the files on the machine without the illicit user’s knowledge. We found a credit card receipt on the desktop where the user had purchased antivirus software for the machine.  The receipt has the user’s name, address and phone number along with the last 4 numbers of their credit card and expiration date.  We passed that information along to the detective on the case who is now obtaining a warrant to search the house and recover the stolen property.  Hopefully our client will have their machine back within the next week or so!

Recovering stolen computers is another reason to use PROSuite managed services by Corporate Network Services, and to have us as your technology partner.  Is managed services right for your organization?  Call us to find out!


How to Ask for a Raise at a Start-Up, and Get One!

Friday, May 4th, 2012

Times are certainly tough for start-up businesses, but that shouldn’t mean that you should be afraid to ask for a raise if you feel like your hard work justifies a higher salary.  As an Executive team member for a start-up government IT contracting business, one of our Directors came to us just for that reason, and was successful in winning us over to get a new salary.  You can try the same thing! Here’s how to do it:

  1. Document the new work you are doing and determine the benefits and value that you are providing the organization.  How are your current responsibilities above your original job description?  How many extra hours are you working? What tasks have you tackled that no one else wanted?  How have those things impacted the business?  Did they save money, make money, save a client, attract a new client, or make the company more financially stable?  Even so, how do your executives value that impact? Do you know what your executives are valuing in that moment of time?  If you’ve had a performance evaluation, how did you do?  Don’t ask for a raise if you aren’t earning top scores.
  2. Determine what new salary you want by analyzing the market.  Consider all the hats you are wearing (operations, administration, finance, sales, marketing, etc.) and analyze those salaries, too.  This data can be found easily on line at places like www.salary.com or associations unique to your industry.  How do all those new salaries compare to your current salary?  Together, what do they average out to be?  When you are finished, determine what a target realistic salary could be for you.
  3. If you have access to financial information, run some numbers to see if the new target salary is affordable for the business.  If it isn’t, reconsider your number or come up with a way to afford it.  Maybe you can present some ideas on how to save money on expenses somewhere else to help justify the new amount.
  4. Get an appointment with the executives.  Ask for a meeting with all of the decision makers, or ask for time on the agenda of a regularly occurring meeting where the executives will be.  Make sure you are asking the final decision makers.
  5. Prepare and practice your presentation.  Don’t forget to also prepare for questions, objections or alternatives.  They’ll probably want to know first if your requested salary is even affordable.  They might want to know if you also expect a title change.  They might wonder how your new salary would impact those around you; if they give you more money will they have to give everyone more money?  Decide ahead of time what you are going to do if they turn you down flat, say “ok but not now,” or offer you another type of benefit.  Will you resign?  Will you ask for another meeting in 3 more months?  Would you accept a bonus or commission plan in lieu of a salary jump? What if they tell you that the value you thought you were providing wasn’t really of value?  Will you be open to accepting their evaluation of your work?
  6. It’s the day of your meeting, what are you going to say? Start out by telling them how happy you are to have the job that you have, and that you are excited about the company’s future.  List the tasks you’ve accomplished and show how they provided value to the company.  Admit that you’ve done some thinking lately and came to the conclusion that your current salary is not commensurate with the job you are providing for the company.  Show the salary figures that you researched.  Tell them the new salary you want.  When you are finished, sit back and let them take the floor.  Answer their questions that you’ve hopefully already prepared.  Use smart selling skills:  if they say yes, stop talking and say thank you.  Don’t keep blathering on with data that you have in your arsenal.  If they say no or not yet, present what you are prepared to do or ask for.
  7. Follow up after the meeting.  If they said yes, thank them again and see what needs to be done to process it.  If they said not yet, come up with your plan to meet their criteria to earn a yes later.  If they said no, hopefully you set the stage for asking another time.

You don’t need to be afraid to ask for what you are worth if you present a strong case and are open to hearing the feedback you might receive.  Good luck!  Let me know if you used these ideas and it worked!


Secure your data closet to protect your business

Monday, March 12th, 2012

We’ve talked a lot about data closets in this blog, and for good reason, they contain the backbone of your corporate IT services.  But we at Corporate Network Services have been concerned with something we have noticed at many customer sites—easy access to data closets. Why does this matter?  Because security threats and disasters don’t always come from tornadoes and hurricanes, they can also come from your own employees.

As a business owner, you hate to believe that employees might harm your company, but it’s true.  At one of our clients, two employees from two different locations got together to discuss how they could get around the content filter in the company’s network switch.  Maybe they wanted to buy concert tickets together on StubHub that Friday afternoon.  Maybe they wanted to look at baby pictures on Flickr.  Whatever it was, the company had already determined it didn’t want employees doing that since certain web sites were blocked.  What did these two employees do?  They took matters into their own hands.  They separately went into the data closet in their offices and physically pulled all the cables out of the firewall.  Problem solved, right?  WRONG!  This action of course took the network down! Not only were those two not able to buy tickets or look at pictures, no one was able to work.

Luckily, a CNS consultant was near one of the offices and fixed the cables within the hour.  The other office wasn’t repaired until Saturday morning (thus incurring over time charges).  Our client immediately installed locks on their server closet doors after this happened, and they instituted a new policy: any employee caught tampering with the company network will be dismissed.

How secure is your network from your employees?  If you’d like us to perform a security review for your company, let us know.


Business analytics can help improve business performance

Thursday, September 1st, 2011

Business analytics is one of the hottest topics in management today. Analytics, made visual with graphical dashboards, can provide a wealth of real-time information as to how a business is operating in simple-to-understand formats. Dashboards are windows into a company’s data, helping managers make decisions minute by minute!  We at Corporate Network Services and our sister company, Anvil Dataworks, believe in the power of dashboards to keep track of our work and impact productivity (what gets watched gets done!). If you want to learn how you can use a simple tool like FileMaker Pro to improve business operations by creating information dashboards for your management team, attend a free webinar on September 23 at 2:00 PM EST presented by Anvil Dataworks.  You’ll learn:

• Dashboard concepts
• Why choose FileMaker Pro
• Design considerations
• Charting with FileMaker Pro
• Warehousing data from other sources

REGISTER TODAY!

If you can’t wait for the webinar, check out this article reprint from FileMaker Advisor magazine, written by Anvil Dataworks manager and Certified FileMaker Developer Chuck Melton.


Tips for conducting virtual meetings

Saturday, April 16th, 2011

Although many prefer face-to-face meetings, virtual meetings are a popular part of today’s business environment. It is vital, however, to consider certain things when you’re conducting these meetings.

Etiquette is the key to most meetings, and it’s no different with those of the virtual variety. This may seem rather obvious, but many people think they can be more casual during virtual meetings – and that isn’t always the case.

Below you will find several additional tips that can help your virtual meetings go more smoothly.

1. Be prepared

Preparedness is vital for any meeting, virtual or not. When you’re conducting a virtual meeting, it can be easy to forget who your audience is. You want to make sure that the information you’re presenting is appropriate for each participant.

Also, ensure that everybody invited to the meeting has the appropriate login information. If the invitees can’t actually access the meeting, the entire function is lost.

2. Engage participants

Although it might seem normal to jump right into the presentation, taking a moment to introduce participants can go a long way. This helps build relationships, and makes the meeting feel less rushed.

Although it may seem somewhat cliché, it is always helpful to give people the chance to share a little personal information – such as the highlight of their weekend, or a fun fact. It may seem awkward at first, but it will go a long way in making people feel more connected to the other participants.

3. No side conversations

Side conversations can be extremely distracting to all participants, even if you’re not on screen at the moment. Not only can side conversations grab the focus of the presenter, it can distract other attendees and deter from the point of the meeting.

These are just a few of many tips for conducting virtual meetings. If you’d like to check out even more tips, take a look at this Inc. article.


Keep your employees motivated with these 4 tips

Saturday, April 9th, 2011

Inspiring employees can often be hard to do when you’re running a small business. Funds are often limited and there is not a lot of time to spare. Keeping your employees inspired, however, is imperative to the success of your business.

Luckily, there are plenty of ways to inspire employees that don’t include big bonuses. A little creativity can go a long way in terms of showing employee appreciation. Here are a few excellent, simple ideas:

1. Ask for input

It means a whole lot to most employees to know that their thoughts and opinions are taken into consideration. By asking for input and applying the best suggestions, you are showing them that you cherish their opinions and that they play a significant role in the company.  For example, at CNS a few employees got together recently to preview our health care options for our renewal.

2. Change it up

Often repetition can lead to a reduction in motivation. When this happens, it’s important to remember the cause for the tapering motivation and mix things up a little. If you know an employee is willing to exercise a certain skill, try giving him or her a project that allows for that. It can be anything, from a technical project for a new customer to an internal project, such as planning the holiday party.

3. Focus on a great company culture

Some of the best companies to work at are the ones that employees feel are unique. Building a great company culture can actually be quite simple and may help you to find and retain strong employees. A game room where employees may take a break and decompress when they’re feeling burned out can do wonders.  At CNS, we take pride in our company culture program we call Attitude!.

4. Recognize people for a job well done

One of the biggest possible motivators is acknowledging your employees for doing a good job. When you’re working away at something and feel like nobody appreciates it, it can make your effort seem completely pointless – regardless of its effect on the company.

Something as simple as a company-wide email highlighting their accomplishments can re-ignite motivation and make employees want to continue working hard. Although the attention may embarrass some, many people like to know that others appreciate their effort. At CNS we reward people every month with “kudos” written by management; every quarter with Attitude! awards; and every year with a President’s Award.

All of these techniques are simple, affordable and can do wonders when it comes to motivating employees. Consider one or two of these ideas to see how they may affect employee morale and motivation.

For more examples of inexpensive employee motivators, check out this article.


New Microsoft Technology Enables Collaboration

Wednesday, March 23rd, 2011

If you’ve been holding back from upgrading to Microsoft Office 2010, I just saw a demo that would change my mind as a business owner if I wasn’t using it yet.

Almost everyone in today’s modern office uses Word; they also works in teams which are probably remote. If the team has been tasked to collaborate on a document, such as a proposal, it can become cumbersome if the document is flying around everyones’ inbox with multiple comments, edits, and changes. Who knows which version is the most up to date? Where is the final document stored? Who might have sensitive pricing saved information on their home computers?

With Microsoft Office 2010, Microsoft SharePoint Server, and Microsoft Lync, secure, productive collaboration just became a breeze. Imagine the team is working on one single document together. The single document is stored in a SharePoint server and is checked out when team members want to work on it. Sally could be working on the pricing section, while Joe is working on the Executive Overview. Anyone on the work team can read their work and make comments. When any paragraphs are final, they can be locked so no further changes can be made.

But then Bill looks at the file, and he sees that a locked paragraph contains an error. In the old days, he’d have to send an email or leave a voice mail message alerting the author to the error and hope that the problem will be fixed by someone. In today’s modern office, with Microsoft Lync installed, he could see directly in the proposal document who is on line working on the document because it contains presence information. Sally’s editing bubble would be green and Joe’s would be red. Bill can right click on Sally’s name and open a chat with her right then and there and alert her to the problem. She can unlock it and fix it immediately. Talk about being productive!

What does it take to run your work teams like that? Here is the network environment required

1. Microsoft Office 2010 licensing for all of your users.
2. Microsoft SharePoint 2010 Server for collaboration with Office Web App co-authoring functions. This can also be accomplished using the free web version and a free Microsoft SkyDrive account, but requires that potentially sensitive data be stored in users’ personal deb-based accounts.
3. Microsoft Lync 2010 server for inter-office communications and integration with SharePoint and Office WebApps. This could also be accomplished using the free Windows Live Messaging tools, but the same security and compliance caveats apply.

Helping your business be more productive is what Corporate Network Services specializes in. Contact us to learn more about the tools mentioned above!