One of my favorite projects is helping a client move. From the early planning to the day of moving manual labor, I find that I enjoy just about every aspect of an office move (to be fair I hated my own move). One of our clients is currently in the throes of opening a new branch twice and moving employees – but at the same time, their main point person quit and I find myself the point person for all aspects of the move. Just where I like to be.
I’ll update the blog with the results of the move, but for now I thought I would share some lessons learned. Here are my top five things to think about for any office move (and no, these do not necessarily apply to any one project or customer):
1. Find a dedicated point person who is responsible for all aspects of the move and take away their other responsibilities for two weeks before and two weeks after. This lets them focus on their most important task.
2. Internet and telephone circuits can take 30-45 days to install. Do not forget to plan for that window! Nothing else takes as long (not even the build-out) with such negative repercussions.
3. Keep IT involved from the beginning. Leaving IT out reduces the amount of time needed to design the infrastructure and opens the possibilities that equipment will not arrive in time. It also increases the chance of last minute changes, and thus last minute costs.
4. Surround yourself with people you trust and take their advice. I’ve seen a lot of mayhem over the years that could be avoided if only the customer trusted their vendors and listened to advice.
5. Realize that you don’t know it all. You hired outside vendors for a reason – take advantage of them. Use them to make sure that you know all of the tasks at hand and who is doing them.